Apply Now

Position:                          Public Records Analyst (12-15 hours/week)

Compensation:                $28.70/hour (2024); $29.37/hour (beginning January 1, 2025)

Opening date:                  November 5, 2024

Closing date:                   Open until filled – first review of applications begins November 18, 2024.

This position facilitates District-wide compliance with the Public Records Act (PRA). Duties include but are not limited to: managing intake, tracking, collection, and delivery of responsive records for PRA requests; reviewing, redacting, and identifying exemptions in responsive records; and working with District administration on records management functions and projects, especially as they relate to storage and destruction, public disclosure, litigation hold, and discovery functions. Careful attention to detail is required in all areas. Work is performed under the general supervision of the Library Director/Public Records Officer. See complete position classification.

Basic responsibilities include, but are not limited to:

  • Respond to, process, track, and deliver responsive records for Public Records Act requests on behalf of the District/Public Records Officer.
  • Interpret/clarify requests, including communication and coordination with District staff, Board, and/or requestors as needed.
  • Review records for responsiveness and exemptions; perform redactions and create withholding log; deliver records to requestor.
  • Provide subject matter expertise in record management best practices, document retention schedules, archiving, etc. for District records.
  • Assist Public Records Officer with updating District public records policies and practices, managing PRA request tracking system, and creating/submitting annual reports to the Joint Legislative Audit and Review Committee (JLARC).

Qualifications:

Qualified candidates will have:

  • Bachelor’s degree with major coursework in public administration or information/data science AND a minimum of one year of experience in records management/public records request fulfillment while working for a government agency OR a combination of education, training, and experience which would provide the required skills, knowledge, and ability to perform the job as determined by the District.
  • A valid driver’s license.

Preferred:

  • Experience with NextRequest or other PRA portal software

To apply:

Complete the online application form and submit a cover letter and resumé.

Questions? Contact: Dr. Tamara Rotz, Library Director/Public Records Officer – trotz@jclibrary.info, 360-385-6544

The Jefferson County Library provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.